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How to Create a database in MS Access to store the patient information with the required fields using Access

Creating a database in MS Access to store the patient information with the required fields Using access.

A Fact To MS Access  Although Microsoft won’t admit it, Access can be intimidating—intimidating enough to trigger a cold sweat in the most confident office worker. Even though Microsoft has spent millions of dollars making Access easier to use, most people still see it as the most complicated Office program on the block. They’re probably right.


    A database is an organized collection of data, generally stored and accessed electronically from a computer system. Where databases are more complex they are often developed using formal design and modeling techniques.    Microsoft Access is a database management system from Microsoft that combines the relational Microsoft Jet Database Engine with a graphical user interface and software-development tools. It is a member of the Microsoft Office suite of applications, included in the Professional and higher editions or sold separately.     Database objects are the main players in an Access database. Altogether, we have six different types of database objects. From these we’ll use Table to create database    Tables store information. Tables are the heart of any database, and you can create as many tables as you need to store different types of information. A fitness database could track your daily running log, your inventory of exercise equipment, and the number of high-protein whey milkshakes you down each day, as three separate tables.

Important point to remember

  You can customize a table in two ways:

  1. Design view lets you precisely define all aspects of a table before you start using it.
  2. Datasheet view is where you enter data into a table. Datasheet view also lets you build a table on the fly as you insert new information.

Creating a database

1. Open MS Access. And create a blank database by choosing database name and file location.

2. Create a table. Select the table and go to design view by right clicking on the table name.

3. Design the table by entering the field name & data type and apply the primary key to suitable field. Give the description of the field if required.

4. Now go to data sheet view by right clicking on the table name.

5. Make your data entry.

6. If you want to add one more field, click on ‘Add new field’ & rename it and select data type from “Datasheet” tab.

7. Make the entry to the table and click save. 

8. You can also edit this table later from Design view and Datasheet view both.

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